Presenter: Nancy Flynn, The ePolicy Institute™
Date: Thursday, December 13, 2012
Time: 2:00 - 3:30 pm Central

Focus:
Is your credit union retaining email and other electronic business records in compliance with the law and regulatory guidelines?  Many credit unions are challenged by the legalities of managing electronically-stored information (ESI).  Failure to locate, search, and produce email and other records in a timely and legally-valid manner could result in six- or seven-figure court sanctions, legal settlements, and jury awards.  

Credit unions are obligated to preserve, protect, and produce email and other forms of ESI in compliance with federal and state laws and regulations.  Thanks to the pervasive use of Smartphones and social media in the workplace, credit unions face growing pressure to effectively manage, create, retain, and dispose of social media, mobile device records, and other ESI.  Join us for a review of email and other electronic record risks, rules, policies, and best practices.

What You Will Learn

• What is an electronic business record?
• What does the law demand regarding preservation and production of email & ESI?
• What do regulators require for management and maintenance of business records?
• Writing effective, best-practice email-retention policies
• Why your record retention policy must be supported with litigation hold rules
• Determining record lifecycles and deletion schedules
• How and why electronic business records are often mismanaged
• E-discovery:  Courts demand prompt production of e-evidence for lawsuits and regulatory audits
• Electronic evidence:  How to ensure your credit union’s email and ESI are legally valid
• Educating employees about record retention rules
• Technology solutions:  How and why you must archive email and other ESI
• Real-life disaster stories:  Costly consequences of record mismanagement and noncompliance
• Timely, expert advice, best practices, and compliance tips to implement immediately

Who Should Sign Up?
This informative session is a must for professionals who want to ensure that their credit unions’ email and other electronic business records are managed and maintained in compliance with the law and regulatory rules. Compliance officers, lawyers, records managers, IT professionals, risk managers, operations managers, and others charged with preserving, protecting, and producing email and other forms of electronically stored information will benefit.

About the Presenter:
A recognized expert on workplace e-mail policy, management and communications, Nancy is the founder and executive director of The ePolicy Institute™.  The Institute is dedicated to helping employers limit e-mail risks, including litigation and regulatory investigations, via policy, training, and technology.

Nancy is the author of several books including The e-Policy Handbook and Writing Effective E-Mail.  A popular speaker and seminar leader, she has conducted onsite and online training for financial institutions, financial services firms, and other clients worldwide.  She also serves as an expert witness in e-mail-related litigation.