2013 Leadership Conference Online Exhibitor Agreement


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Texas Credit Union League > Credit Unions > Training & Events > Exhibitor/Sponsor Information > 2013 Leadership Conference Online Exhibitor Agreement

2013 Leadership Conference Exhibitor Agreement

Exposition Schedule & Information

Exposition Schedule

Date	Time	Details
Wednesday, September 4	7:30 am & 12:30 pm	Shotgun Start - TCUF Golf Tournament (separate registration required)
	2:00 pm - 6:00 pm	Installation & Registration

Thursday, September 5	7:00 am - 9:00 am	Installation & Registration
	9:30 am - 12:00 pm	Expo Hall Open
	12:00 pm - 2:30 pm	Expo Hall Closed for Lunch & General Session
	2:30 pm - 5:30 pm	Expo Hall Open
	4:30 pm - 5:30 pm	Expo Hall Reception & Prize Drawings
	5:30 pm - 7:30 pm	Dismantling & Move-out

Booth Assignments and Deadlines

All booth spaces are assigned on a first-paid basis. Full payment is required by June 14, 2013. Mail your payment along with the Exhibitor Booth Application & Contract to:

Texas Credit Union League
Julie Slider- Leadership Expo
4455 LBJ Freeway, Suite 1100
Farmers Branch, TX 75244-5998.

Booth Rates and Payments

Make payment payable to the TCUL.
Standard Booth Fee: $1,845
Premium Booth Fee: $1,945
If booth is purchased after August 2, 2013, payment by credit card (VISA, MC or AMEX), is required.

Booth Fee Includes:

8' x 10' Booth Space
8’ Draped Back Wall
3’ Draped Side Wall
Company Identification Sign
(2) Two Complimentary Conference Registrations
Carpeted Ballroom Expo Area
(1) One 6’ Skirted Table & (2) Two Chairs
Expo Welcome Reception
Pre-Attendee List- 3 Weeks Prior to the Show
Post Attendee List- Via Email after the Show

Additional Exhibitor Registration

Two (2) complimentary registrations are included with each booth fee. Additional booth personnel may register in advance for $200 through August 2. After August 2 and on-site, the additional badge fee is $250 each for expo hall only. A Full Conference registration (includes education) is $425 regardless of date. A maximum of four (4) persons, per booth allowed at one time. There is no refund for cancellations of additional exhibitor registrants. Prices are subject to change.

Hotel Information

San Antonio Marriott Rivercenter
101 Bowie Street
San Antonio, TX 78205
210.223.1000

Please book your hotel room reservations directly with the hotel.

Convention Decorator

Freeman Decorating Company
3323 IH-35 N., Suite 120
San Antonio, TX 78219
Ask for: Exhibitor Services
Phone: 210.227.0341
Fax: 210.227.5682

Shipping Information

Exhibitor is responsible for shipping arrangements.
Shipments should be sent to:
Exhibiting Company Name & Booth #
Hold for: TCUL Leadership Conference & Expo
C/O: Freeman Decorating Company
3323 IH-35 N., Suite 120
San Antonio, TX 78219
Phone: 210.227.0341
Fax: 210.227.5682

All shipments must be prepaid. Further instructions are provided in the Freeman Decorator Kit sent to you via email after receipt of signed contract and payment or order online at www.totalshow.com.

General Information

Exhibitor Manager:	Julie Slider Phone: 469.385.6638 Fax: 469.385.6738 Email: jslider@tcul.coop
Mail Contract to:	Texas Credit Union League Julie Slider - Leadership Expo 4455 LBJ Freeway, Suite 1100 Farmers Branch, TX 75244

Exhibit Booth Space Application & Contract

Exhibiting Company

Address

City, State, Zip

Telephone (xxx) xxx-xxxx

Fax (xxx) xxx-xxxx

Website

	Direct Correspondence relating to the 2013 TCUL Leadership Conference & Expo to:
Name

Title

Telephone (xxx) xxx-xxxx

Email

First Booth Choice

Second Booth Choice

Third Booth Choice

We would prefer not to be assigned space near the following potential exhibitors:

	Exhibit Booth Summary - Please enter the amount that will be paid next to items that will be purchased.
Standard Booth $1,845 each

Premium Booth $1,945 each

Additional Badges (expo only) through 8/2 @ $200 each
	(two are complimentary per booth)

Additional Badges (expo only) after 8/2 @ $250 each
	(two are complimentary per booth)

Booth Marketing Package $1,000
	(savings of $100) includes: -Add logo to company listing on TCUL website -50 word or less product description on TCUL website -Full page B/W ad in Program Book

	TCUL Website Opportunities
Add logo to Co. listing on TCUL website - $200

Add 50 word or less product description - $300

Program Book Advertising - $600 full page

Program Book Advertising - $300 half page

Total Due:

	Booth Confirmation Mail your payment to: Texas Credit Union League, Julie Slider/Leadership Expo, 4455 LBJ Freeway, Suite 1100, Farmers Branch, TX 75244-5998. Full payment and complete contract are required by June 14, 2013 or your reserved booth will be released. Upon receipt of the contract and payment, confirmation of the booth space assigned will be sent via email. If booth is purchased after August 2, 2013, payment by credit card (VISA, MC or AMEX) is required. Cancellations All cancellations must be made in writing to the Exhibits Manager. If notification is received on or before June 14, 2013, all monies less a $300 administrative fee per booth, will be refunded. Cancellations received June 14, 2013 until June 30, 2013, 50% of monies will be refunded. Cancellations received after June 30, 2013, obligates exhibitor to full payment of the rental and forfeiture of all monies paid. No refunds will be made after June 30, 2013. There are no refunds for additional badges, package registration, or program book advertising.
Exhibitor Acceptance	We hereby contract for exhibit space at Texas Credit Union League's 2013 Leadership & Expo, September 5 - 7, 2013. The undersigned organization, acting through its duly authorized representative, has read and agrees to observe all provisions in this Exhibit Booth Space Application and Contract and Terms and Regulations which are hereto and incorporated herein and which shall be considered to be part of this contract as full as if set forth herein. We also agree that if we violate any of the provisions of this contract or any of the Terms and Regulations, we shall be subject to immediate ejection, we shall be liable for any and all damage resulting from the violation and will not be eligible to participate in future exposition without special approval by the vice president of TCUL, Training and Events. Exhibitor must complete the remainder of this contract in order to reserve a booth(s).

Name

Title

Date xx/xx/xxxx